Last week I posted about the dismal reports I’d gotten on bad virtual assistant experiences and short lived VA/Client relationships. Today’s post is the first in a short series of posts that are going to reveal some secrets to by-passing the bad experiences and going straight to enjoying the benefits of a having a great business relationship with your virtual assistant. These are secrets that I’ve learned both by personal experience and through the tales of others.
Top Secret Tip #1: Understand Your Unique Needs- It’s Business
You’re overwhelmed and stressed. You know it’s time to get some help and you’ve heard that the best way to get it is by working with a virtual assistant. But before you start your search there are some things that you need to do first or you just may be setting yourself up for one of those VA Horror Stories.
Start by setting aside some time to find out just what is causing all that stress. Is this something that might be possible to outsource to a virtual assistant? If so great, if not, examine other areas of your business and find those areas that might be perfect to hand off to someone else. Just because your business stressors may require your personal attention, you’ll be amazed at how much less stressful they may be if you’re not trying to do all of those other things as well.
In fact, it’s a great idea to outline all of the tasks and areas of your business that are and are not outsourceable, even those items that you aren’t considering handing off to a virtual assistant at this time. It’s helpful as a business owner to have a clear picture of what tasks truly require your attention and which ones could be handled by someone else if and when the time comes that your business is booming and you need help.
What happens if you try to skip this step and just go hire a virtual assistant? Well, it’s hard to help someone who doesn’t know what they need help with. Or worse, the item they say they want help with really isn’t doable for the VA. It may sound obvious, but you’d be surprised at the number of people who contact virtual assistants saying they need help but when asked what tasks they need done, they reply, “I’m not sure, I thought you could tell me”.
We’re good, we really are, but we don’t know anything about your business to begin with. And if you don’t have a clear picture of what you want us to do, it’s going to be darned near impossible for us to help you.
But there is more to working with a virtual assistant than just the business side of things. In my next post we’ll discuss understanding your personal needs when it comes to working with a VA.